- 050-10: UCSF Administrative Organizational Charts (PDF)
UCSF leadership organizational charts
- 050-11: Personal Use of University Property
Differentiates between appropriate and inappropriate use of University property.
- 050-18: Subpoena
Acceptance of legal notices such as claims, summons and complaints, or subpoenas.
- 050-19: Records Management and Retention
Guidelines for the creation, organization, maintenance, use, retrieval, and disposition of University records.
- 050-20: University Archives
The administration of University Archives.
- 050-21: Access to University Records
Responsibilities under the California Public Records Act and California Information Practices Act for responding to requests for access to UCSF documents.
- 050-22: Display of Flags
Protocol for display of national and state flags at multiple campus locations.
- 050-23: Police Department
Outlines scope of powers, service areas, and organization of UCSF Police Department.
- 100-10: Affiliation Agreements
Guidelines and responsibilities for entering into affiliation agreements between UCSF and other institutions or hospitals.
- 100-11: Health Sciences Compensation Plan
Defines the arrangement under which health sciences faculty are compensated for performing activities in connection with education, research, and patient care.
- 100-12: Library
Clarifies the availability of UCSF library services, privileges and access to the library, and gifts made to the library.
- 100-14: Endowed Chairs and Professorships
Establishment, disestablishment, and maintenance of endowed chairs and professorships.
- 100-15: International Students and Scholars
Responsibilities of the International Students and Scholars Office (ISSO) and campus units with regard to sponsoring international students and scholars for study, employment, research, clinical service, and visits of any duration.
- 100-30: Continuing Education Programs
Guidelines for the administration of continuing education programs offered by academic departments.
- 100-31: VAMC, Intergovernmental Personnel Act Assignment Agreements (IPAs)
Requirements for Intergovernmental Personnel Act Assignment Agreements under which academic appointees are temporarily assigned to Veterans Affairs Medical Centers.
- 100-32: Agreements with Outside Agencies for Faculty Assignments
Requirements for Intergovernmental Personnel Act Assignment Agreements (IPAs) or other agreements with outside agencies (does not apply to IPAs with VA Medical Centers) under which academic appointees are temporarily assigned to locations other than UCSF.
Academic & Staff Personnel
- 150-10: Conflict of Interest
Designated employees are required to file statements of economic interests. All employees must disqualify themselves from participating in a University decision when a financial conflict of interest is present.
- 150-11: Substance Abuse in the Workplace
UCSF program to prevent illegal drug and alcohol use by employees and students, and its annual notification of each employee and student of the program.
- 150-12: Affirmative Action/Nondiscrimination in Employment
Regarding equal employment opportunities to all individuals and affirmative action for qualified members of groups underrepresented in the workforce.
- 150-13: Sexual Harassment and Sexual Violence
Responsibility of UCSF to prevent, correct, and, when necessary, discipline behavior to create and maintain a community in which all individuals can work together in an atmosphere free of all forms of harassment, exploitation, or intimidation, including sexual harassment and sexual violence.
- 150-15: Reporting of Employee Deaths
Deaths of UCSF personnel must be reported to the appropriate offices.
- 150-17: Identification Cards
Ensure the distribution and use of photo identification cards for all University employees and students.
- 150-18: Critical Position Background Checks
Employees and/or applicants for certain positions designated as "critical" must undergo background checks.
- 150-19: Nondiscrimination Regarding Language Spoken in Workplace
Employees are free to speak languages other than English in the workplace.
- 150-21: Registered Campus Organizations
Guidelines for the formation of campus organizations and eligibility for membership.
- 150-22: DMV Employer Pull Notice Program Participation
The circumstances that require a UCSF employee to enroll in the California Department of Motor Vehicles (DMV) Employer Pull Notice program and actions the University may take if the University is notified of any disqualifying action reported by the DMV.
- 150-24: Workers' Compensation
Directs and outlines the responsibilities for UCSF employees; supervisors; UCSF Disability Management Services; and UCSF Workers’ Compensation should a work-related injury or illness arise within the course and/or scope of employment.
- 150-25: UCSF Fitness & Recreation Centers
Establishes eligibility for membership at UCSF Fitness & Recreation Centers.
- 150-26: Employee Disability/Reasonable Accommodation
Ensure nondiscrimination in the selection, employment, and advancement practices of applicants and employees with disabilities in compliance with federal and state regulations.
- 150-27: Violence and Bullying
UCSF commitment to a safe environment that is free from bullying, intimidation, threats, and/or acts of violence.
- 150-28: Americans with Disabilities Act (ADA) Barrier Removal
Establishes the decision-making authority and financial responsibilities at UCSF for Programmatic and Physical Barrier Removals and Accommodations required under the federal Americans with Disabilities Act (ADA) and the California State Fair Employment and Housing Act (FEHA).
- 150-30: UCSF Industry Relations Policy
Responsibilities regarding interactions between the University community and industry relating to educational, clinical, and research activities.
- 200-15: Mail Services
Delineates guidelines for the use of centralized campus mail services.
- 200-16: Notaries Public
How employees may obtain notary public appointments and outlines the policies that appointees must observe in the execution of these duties.
- 200-17: Parking
Basic rules governing parking and the use and allocation of parking permits.
- 200-19: Receiving and Distribution
Rules governing the receipt of goods (including equipment, furniture, and supplies) for official University business, inspection for damage, and delivery to the ordering departments.
- 200-20: Reprographics and Quick Copy
Use of internal printing and copying services and administration of charges for these services.
- 200-23: Storage of University Property
Use of storage space available to campus departments through Logistics.
- 200-24: Logistics
Rules governing the purchase of supplies from Logistics for conducting University business.
- 200-25: Capital Asset Surplus
Rules governing the disposal of capital asset surplus equipment.
- 200-26: Transportation
Use of and access to campus transportation assets.
- 200-27: Use of University Vehicles
Rules governing the use of University of California San Francisco owned and leased vehicles.
- 200-28: HIPAA Business Associates
Documents UCSF's obligation to ensure that Business Associates, agents, and subcontractors comply with privacy and security laws and regulations and to take remedial action regarding any breach of duty by a Business Associate.
- 200-29: Identity Theft Prevention and Response Policy
Ensure compliance with federal laws pertaining to Identity Theft and to set forth guidelines for establishing the UCSF Identity Theft Prevention and Response Programs.
- 200-31: Alcohol Policy
Ensure prudent and safe use of alcoholic beverages and to promote responsible behavior regarding the service and consumption of alcoholic beverages.
- 200-32: Workforce Sanctions for Patient Privacy Violations
Describes sanctions taken by UCSF when workforce members fail to comply with our patient privacy and confidentiality policies and procedures.
- 250-13: Use of University Name, Seal, Logo and Brand Identity
Use of the University name, seal, UCSF logo, and adherence to the UCSF brand identity.
- 250-14: Press and Media Relations
Establish a single administrative department as delegated authority by the Chancellor to coordinate, maximize, and facilitate all interactions with press and/or other news media and commercial entities.
- 250-15: Publications
Campus standards for consistent quality and content of all publications intended to promote or explain the programs or activities of UCSF.
- 250-16: Letterhead Stationery
Graphic standards for UCSF letterhead stationery and business cards and guidelines for their appropriate use.
- 300-11: Accounts Receivable
Managing accounts receivable including granting of credit, invoicing, recording and reconciling the transaction in the financial records, collection efforts, and write-offs of delinquent accounts.
- 300-12: Agency Funds
The establishment and administration of agency funds when UCSF may act as a fiscal agent for outside agencies such as student, faculty, staff, governmental, or private organizations or activities.
- 300-14: Cashiering
Adhering to minimum requirements related to the handling and processing of cash and cash equivalents to ensure that these assets are protected, accurately processed, and properly reported.
- 300-19: Expenditures of Sponsored Projects
Responsibilities of principal investigators to incur expenditures in accordance with applicable guidelines.
- 300-23: Contributions and Donations
Conditions under which financial or material contributions and donations may be made by the University, and approval authorization.
- 300-29: Honoraria
Circumstances in which payment of honoraria is appropriate and defines eligibility for payment.
- 300-31: Payroll
Ensure that departments meet federal and state regulatory standards and UCSF is in compliance with applicable labor requirements for the timely completion of new hire documentation.
- 300-35: Campus Short Term Investment Pool (STIP) Distribution
Distribution of Short Term Investment Pool (STIP) earnings at the UCSF campus.
- 300-40: Academic Senate Funded Travel
Eligibility requirements and purpose of travel grants awarded by the Academic Senate.
- 300-41: Advance Payments for Vendors
On making advance payments to vendors and the proper documentation needed in order to protect the financial interests of UCSF.
- 300-42: Financial Systems Access for Affiliates
Defines UCSF “affiliates” and “financial systems” and establishes rules and procedures for affiliate access to financial systems.
- 300-43: Travel & Meeting/Entertainment
UCSF-specific policies relating to the areas of travel, meeting, and entertainment that are not covered by UC Office of the President policies.
- 300-44: Petty Cash and Change Funds
Outlines the requirements and responsibilities regarding the establishment, use, replenishment, custodian transfer, termination, and physical security of petty cash and change funds.
- 300-45: Fiscal Close
Provides an overview of the University’s month-end and year-end financial closing process.
- 300-46: General Ledger Verification
Governs verification of general ledger (GL) transactions, which is essential for an effective internal control environment.
- 300-47: Faculty Recruitment Allowance Program Repayment
Sets forth the repayment provision for faculty receiving a payment under the Faculty Recruitment Allowance Program (FRAP) as part of their recruitment.
- 300-48: Sales & Service Center(s) Recharges, External Sales & Services of Education Related Activities, & Common Cost Allocations
Establishes a mechanism for defining, establishing, and closing sales and service center activities and for developing, requesting, and implementing the rates for these activities.
- 300-49: Deficit Monitoring and Resolution
Outlines responsibilities for monitoring deficits and identifies types of corrective action administrative officials should take to resolve deficits.
Audit and Advisory Services
- 400-10: Academic, Legal and Financial Policies of Contracts and Grants
Ensures appropriate scientific and financial management of research, training, and other extramurally funded projects.
- 400-11: Eligibility to Submit Proposals for Extramural Funds (PI Status)
Outlines eligibility to submit proposals for extramural funds.
- 400-12: Contract and Grant Solicitation and Acceptance or Execution
Defines the authority to solicit and accept or execute contracts or grants for instruction or research.
- 400-16: Award Acceptance and Execution of Contracts and Grants
Defines responsibilities for the review, acceptance, and execution of contracts and grants.
- 400-19: Research Involving Human Subjects
Mandates compliance with all federal regulations, state laws, and University of California policies governing the use of human subjects in research.
- 400-20: Research and Instruction Using Animal Subjects
Ensures institutional compliance with all applicable federal and state laws and regulations and University policies governing the use of animals in research.
- 400-21: Housing of Animals for Research
Mandates that all animals used for research at UCSF must be housed in designated animal care facilities in order to comply with federal regulations.
- 400-22: Clinical Trials Registration & Reporting
Establishes UCSF standards for Clinical Trial registration to comply with Food and Drug Administration requirements and to secure the ability to publish clinical trial results under the International Committee of Medical Journal Editors standards.
- 400-23: Patents
Establish the rights of the various parties interested in potentially patentable inventions.
- 400-24: Integrity of Research
Research at UCSF must be conducted in a manner appropriate to its academic goals to protect and maintain the integrity of research and of the institution.
Gifts & University Support
- 450-10: Authority to Solicit Gifts and Private Grants
Establishes authority to solicit funds through gifts, private grants and events.
- 450-11: Gift Acceptance and Acknowledgement
Establishes authority to accept and acknowledge gifts and private grants.
- 450-12: Reporting of Gifts and Private Grants
Outlines the criteria used in determining gift or private grant status and relevant reporting requirements.
- 450-13: Fundraising Campaigns
Establishes authority to approve and conduct fundraising campaigns.
- 450-14: Levels of Endowments (under revision)
This policy is under revision.
- 450-15: Acceptance of Works of Art and Objects for Campus Beautification
Governs acceptance of, liability for, and placement of campus art, non-art gifts intended for campus beautification, and memorials.
- 450-16: Fundraising Events
Ensures that fundraising events are consistent with campus and University of California goals and policies.
- 450-17: Allocation, Reallocation and Administration of Gifts and Bequests
Describes how UCSF implements UCOP Administrative Guidelines for Allocation, Reallocation and Administration of Gifts and Bequests Received.
- 450-18: Infrastructure and Operations Assessment
Outlines the campus application of an infrastructure and operations (I&O) assessment to gifts and endowment income to provide a portion of the financial support needed to fund campus infrastructure and core administrative services.
- 450-19: University Support Groups
Sets forth to enlist volunteer leadership of support groups in UCSF's implementation and stewardship of activities conducted in its name.
- 450-20: UCSF Foundation
Describes the UCSF Foundation, which supports UCSF’s core mission of advancing health worldwide by raising money for the University, and its relationship to UCSF.
Community and Government Relations
- 500-12: Communication with Government Officials and Agencies
Ensures consistent, accurate, and timely communication with government officials and agencies.
- 500-13: Communication with Community Organizations
Ensures the development of positive relations with community organizations and to ensure that the resources of the campus are effectively shared with the community.
Health & Safety
- 550-10: Smoke-Free Workplace
Provides for a smoke-free campus policy to minimize health risk, improve the quality of air, and enhance the environment in all facilities.
- 550-12: Environmental Health and Safety Purchasing Standards
Ensures that certain types of equipment meet minimum Occupational Safety and Health Administration (OSHA) and other regulatory standards.
- 550-17: Employee Health Services
Delineates services provided by the Employee Health Service to comply with this mission.
- 550-19: Service and Assistance Animals
Provides guidance with respect to presence of animals at UCSF.
- 550-20: UCSF Communicable Disease Surveillance and Vaccination Policy
Identifies requirements for UCSF-wide surveillance and vaccinations to reduce the risk of exposure and transmission of communicable diseases at UCSF locations.
- 550-21: UCSF Campus Communicable Disease Exposure Follow-up
Assigns actions and responsibilities required for confirming a UCSF campus exposure to a communicable disease.
- 550-22: Tobacco-Free at Work
Provides for a tobacco-free at work policy to minimize health risks, improve air quality, and enhance the environment at UCSF locations including the surrounding community.
- 550-23: Emergency Management
Delineates campus, departmental, student, staff, and faculty responsibilities to ensure emergency preparedness and responsiveness.
- 550-24: Chemical Safety
Establishes requirements and responsibilities for the safe use of hazardous chemicals in all facilities at UCSF.
- 550-25: Drone Operations
Promotes safe operations of drones and model aircraft while meeting the University’s regulatory compliance and reporting requirements.
- 550-26: Workplace Safety and Environmental Protection
Delineates responsibilities for all UCSF employees, students, visitors, volunteers, and contractors to work safely, and to identify and correct hazards in the workplace.
- 550-27: Radioactive Drug Research
Ensures necessary radiological and pharmacological safety for subjects who participate in certain research protocols using radioactive substances.
- 550-28: Radiation Safety
Describes UCSF Radiation Safety Committee and responsibilities for the use of any and all sources of ionizing radiation at UCSF facilities.
- 550-29: Biosafety
Ensures the safe conduct of research using infectious agents, select agents, and recombinant DNA technology.
- 600-12: Energy Conservation
Ensures compliance with the provisions of the UC Policy on Sustainable Practices.
- 600-13: Key/Badge Control
Designates central control point for UCSF badges, keys, and locks used to secure equipment or doors of UCSF locations.
- 600-16: Reservation of Classroom Space
Centralizes the scheduling of courses and use of instructional space on campus through the Registrar.
- 600-17: Reservation of Conference and Meeting Space
Delineates requirements for use of UCSF facilities available to provide UCSF community members and eligible non-University groups conference space.
- 600-18: Building Maintenance
Outlines responsibilities for maintenance services on campus and delineates personnel authorized to perform work on UCSF-occupied space.
- 600-20: Signs
Establishes guidelines for the creation, installation, and maintenance of all campus interior and exterior signs and signage programs.
- 600-21: Naming of University Properties, Programs and Facilities
Ensures that all naming in recognition of an honoree is consistent with the University's role as a public trust.
- 600-22: Access to Building Mechanical Rooms and Electrical Vaults
Delineates authorization for access to critical building control points for the systems that regulate power and other utilities for the campus.
- 600-23: Utilities
Designates Facilities Services as the office responsible for providing all utilities except telephone services and data line connections.
- 600-24: Space
Ensures that space is allocated, used, and managed, with a view toward promoting UCSF's mission, overall vision and strategic goals.
- 600-25: Video Systems Control
Regulates the UCSF Video System, intended to deter crime and enhance the overall safety and security of UCSF locations.
- 600-26: Use of Campus Public Spaces and Special Use Areas
Provides criteria for the use of campus open space and special use areas by eligible organizations.
- 600-27: Expressive Activities Held on UCSF Property
Requires that the exercise of free and open expression on University Property is conducted compliant with First Amendment rights, with orderly and civil behavior that ensures public safety, does not disrupt University operations or damage UCSF Property.
- 650-10: Identity and Location Management System
Establishes the requirement to maintain a system of record for identity and location data for all UCSF employees, learners, and affiliates.
- 650-12: Campus Cabling
Delineates the approvals that are needed for remodeling and new construction projects requiring communications cabling or conduit.
- 650-13: Single Protocol Network Backbone
Required protocol for traffic being routed over the backbone network.
- 650-14: Network Gateway Policy
Prohibits network activities undertaken within a UCSF unit that may result in security risks or inappropriate use of the campus network and online resources.
- 650-15: Population Definition
Defines the populations included in the University of California San Francisco (UCSF) infrastructure for identity management.
- 650-16: Information Security and Confidentiality
Provides for compliance with federal and state law, regulations, and UC policy governing security and confidentiality of Institutional Information.
- 650-17: Multicasting for Distribution of Video/Audio via the UCSF Intranet, Commodity Internet and Internet2
Addresses the need for a minimum standard to enable multicasting on the UCSF enterprise network.
- 650-18: Authorized and Acceptable Use of Institutional Information and IT Resources
Defines the scope of authorized and acceptable use of UCSF Institutional Information and IT resources.
- 650-19: UCSF Network Security Monitoring
Describes the monitoring, logging, and retention of network traffic at UCSF.
- 650-20: Interim: External Sharing of Personally Identifiable Information (PII) and PII-Derived Data
Governance in regard to sharing UCSF-owned Personally Identifiable Information (PII) and PII-Derived Data with entities external to UCSF.
Ethics & Compliance
- 700-10: Disclosure of Financial Interests & Management of Conflicts of Interests, Private Sponsors of Research
Requires that principal investigators disclose financial interests in private sponsors of their research and conflict of interests must be assessed, managed and, if necessary, eliminated.
- 700-11: Disclosure of Financial Interests & Management of Conflicts of Interests, Public Health Service (PHS) Research Awards
Provide a reasonable expectation that PHS-sponsored Activities will be conducted free of bias resulting from Investigator financial conflicts of interest.
- 700-12: Disclosure of Financial Interests & Management of Conflicts of Interests, Non-Public Health Service (Non-PHS) Research Awards
Describes the conditions under which certain financial interests should be disclosed by all Investigators.
- 700-13: Privacy Investigation Policy
Defines the authority and responsibility for UCSF response in relation to a potential or actual privacy breach of PHI.