Federal and state regulation standards require the timely completion of new hire documentation. The purpose of this policy is to ensure that departments meet federal and state regulatory standards and UCSF is in compliance with applicable labor requirements. New hire documentation forms are defined below.

It is the policy of the University to ascertain that:

  • Newly hired employees have the proper identification and are eligible according to the law to hold employment in the U.S.
  • All U.S. citizens sign the oath section of the State Oath of Allegiance, Patent Policy, and Patent Acknowledgement form. And all UC employees sign the Patent section of the same form.
  • New hire completes a form W-4 for tax deduction purposes.

New hire documentation should be completed and forwarded to the Campus Payroll office within 5 business days of the hire date.

Departments and/or business units are responsible for directing newly hired employees to the HR Service Center to complete new hire forms timely. The HR Service Center is responsible for forwarding the completed forms to Campus Payroll to review new hire document for compliance with Government and State regulations and UC policies.