Policies by Subject Area

Financial Administration

• 300-11: Accounts Receivable

  Managing accounts receivable including granting of credit, invoicing, recording and reconciling the transaction in the financial records, collection efforts, and write-offs of delinquent accounts.

• 300-12: Agency Funds

  The establishment and administration of agency funds when UCSF may act as a fiscal agent for outside agencies such as student, faculty, staff, governmental, or private organizations or activities. 

• 300-14: Cashiering

  Ensuring compliance with minimum requirements for handling and processing cash and cash equivalents to safeguard these assets, ensure accurate processing, and proper reporting.

• 300-19: Expenditures of Sponsored Projects

  Responsibilities of principal investigators to incur expenditures in accordance with applicable guidelines.

• 300-23: Contributions and Donations

  Conditions under which financial or material contributions and donations may be made by the University, and approval authorization. 

• 300-29: Honoraria

  Circumstances in which payment of honoraria is appropriate and defines eligibility for payment.

• 300-31: Payroll & Tax Compliance Forms

  Ensure that departments meet federal and state regulatory standards and UCSF is in compliance with applicable labor requirements for the timely completion of new hire documentation.

• 300-35: Campus Short Term Investment Pool (STIP) Distribution

  Distribution of Short Term Investment Pool (STIP) earnings at the UCSF campus.

• 300-40: Academic Senate Funded Travel

  Eligibility requirements and purpose of travel grants awarded by the Academic Senate.

• 300-41: Advance Payments for Vendors

  On making advance payments to vendors and the proper documentation needed in order to protect the financial interests of UCSF.

• 300-42: Financial Systems Access for Affiliates

  Defines UCSF “affiliates” and “financial systems” and establishes rules and procedures for affiliate access to financial systems.

• 300-43: Travel & Meeting/Entertainment

  UCSF-specific policies relating to the areas of travel, meeting, and entertainment that are not covered by UC Office of the President policies.

• 300-44: Petty Cash and Change Funds

  Outlines the requirements and responsibilities regarding the establishment, use, replenishment, custodian transfer, termination, and physical security of petty cash and change funds.

• 300-45: Fiscal Close

  Provides an overview of the University’s fiscal month-end and fiscal year-end financial closing process.

• 300-46: General Ledger Verification

  Governs verification of general ledger (GL) transactions, which is essential for an effective internal control environment.

• 300-47: Faculty Recruitment Allowance Program Repayment

  Sets forth the repayment provision for faculty receiving a payment under the Faculty Recruitment Allowance Program (FRAP) as part of their recruitment.

• 300-48: Sales & Service Center(s) Recharges, External Sales & Services of Education Related Activities, & Common Cost Allocations

  Establishes a mechanism for defining, establishing, and closing sales and service center activities and for developing, requesting, and implementing the rates for these activities.

• 300-49: Deficit Monitoring and Resolution

  Outlines responsibilities for monitoring deficits and identifies types of corrective action administrative officials should take to resolve deficits.

• 300-50: Timekeeping

  Establish clear process and expectations for accurately recording, reviewing, and approving work hours and time off according to applicable laws and University of California policies.