600-24: Space

The mission of UCSF is to advance health worldwide through excellence in education, research, and patient care. In order to achieve this mission, it is essential that all employees, including faculty and leadership, maximize the use of all available assets. One of the major assets at UCSF is space. This policy has been developed to achieve the following goals: 1.) to ensure that space is allocated, used, and managed, with a view toward promoting UCSF's mission, overall vision and strategic goals; and 2.) to ensure space is allocated, used, and managed in a consistent, equitable, and transparent manner throughout UCSF. Policy 600-24 is supported by procedures and metrics.

The space policy governs space allocation, evaluation, and retention for space at UCSF. Implementation of this policy will be based on both retrospective data and prospective planning information.

1. All space at UCSF is controlled by the Chancellor.
2. The Chancellor has delegated the authority to govern and re-allocate existing space to the UCSF Space Committee, which includes the deans of the four professional schools and Academic Senate representation and is co-led by the Executive Vice Chancellor and Provost and Senior Vice Chancellor, Finance and Administration.  Clinical facilities will be managed by the UCSF Health processes under separate operational governance.
3. Space assignments are not designated in perpetuity and are subject to periodic review and adjustment based on consistent, equitable, and transparent standards that promote UCSF’s critical missions and overall vision and strategic goals.
4. Existing space that is unassigned, vacated, or underutilized, based on established metrics, shall revert back to the Chancellor for re-allocation via the Space Committee.
5. The Space Committee shall have a line of sight to leased space to ensure that it is fulfilling a space need that cannot, otherwise, be accommodated within University-owned space.
6. Equity and inclusion are paramount values that the Space Committee shall use in the allocation of space.
7. The Space Committee shall approve new, or revisions to, existing space procedures focused on the effective management of space.
8. Deans of the professional schools, department chairs, division chiefs, Organized Research Unit (ORU) directors, and other control points shall enforce Space Committee decisions.
9. The leadership review of deans of the professional schools, department chairs, division chiefs, ORU directors, and other control points shall include an assessment of space management.

See References document.

• UCSF Space Governance Structure
• UCSF Space Committee and Work Group Charters
• Research and Administrative Space Policy (RASP) Metrics
• Space Relinquishment Procedure
• Procedure for the Return of Fallow Space
• Space Loan Procedure
• Recruitment Procedure
• Space Allocation Principles – School of Dentistry, School of Medicine, School of Nursing, School of Pharmacy, and UCSF Health
• Pending Committee Approval:
  • Space Policy/Procedure Enforcement Process
  • UCSF Space Standards
  • Faculty Space Review Charter