Content Guide & Template

UCSF Campus Administrative Policy

[Policy Number]

[Title—Avoid Using: “UCSF”, or “Policy” in the title]

I. Policy Summary

[Succinctly summarize the intended purpose of the Policy here. This should ideally be 3 or fewer sentences. This section is to answer the question: Why do we have this policy?]

II. Definitions

[List of specialized terms to the policy. Avoid defining common terms unless the common term has a specific and non-conventional use within the policy. Specialized terms which only appear once in the policy / procedure sections may be left out of the definitions section and defined where the term appears if space permits.]

III. Policy Text

[This is the core purpose of the policy. It is intended to answer the question: “What are the rules / principles on this subject.” Policy should always be high level, and in somewhat abstract terms. Refrain from including specific titles, steps, or Specifics should be saved for guidance and / or procedures. ]

IV. Responsibilities

[This Section lists any specific responsibilities by the Roles, Units, Offices, or other positions.  Do not include individual names in this section, and instead include that individual’s position.  Limit this section to what the responsible party is responsible for. Additional information such as how those responsibilities are carried out can be included in procedures if necessary.]

V. Procedures

[This section is a comprehensive list of hyperlinks with information such as forms and processes which are necessary for following this policy. The hyperlinks should link to pages controlled / maintained by the Responsible Office and / or the Responsible Officer if Applicable. The reason for this is because procedures can often change without an entire policy changing. Thus, if a policy owner wishes to change how a policy is followed, the office should be able to do so without going through the burdensome task of modifying the policy.]

VI. Related Information

[Related Information is a section reserved for any other Rule, Law, Regulation, Policy or Guideline which directly affects or is directly affected by the policy. Related Information is intended to be formatted as a list of hyperlinks which may be broken up into different groups. Types of information appropriately included here, for example:

a. Federal Laws and Regulations;
b. State / Municipal Laws and Regulations;
c. Relevant UCOP Policies;
d. Relevant UCSF CAP or Medical Center Policies; and
e. Guidelines and Best Practices;]