150-15 Reporting of Employee Deaths

Effective Date: 1/1/92 (revised 2/1/97)

Office of Origin: Budget and Finance--Accounting--Payroll

I. Purpose

Deaths of University personnel must be reported to the appropriate offices in order to comply with the reporting requirements of the Office of the President.

II. Definitions

None provided.

III. Policy

A. Departments must report the deaths of all active personnel to Accounting--Payroll.

B. If the department is notified of the death of a prior employee (i.e., retired or separated) the department must report the death to Accounting--Payroll.

C. Upon notification, Accounting--Payroll will inform the appropriate offices (i.e., Chancellor's Office, UC Retirement System, Human Resources, and insurance carriers).

IV. Responsibility

Contact Office of Origin (see above) with any questions.

V. Related Policies

None provided.

VI. References

Employee Death Report Form, Accounting--Payroll
Personnel Policies for UC Staff Members, Office of the President:
Death Payments (83)
University of California Accounting Manual, Office of the President:
Payroll: Employee Death Payments (PDF document) (P-196-25)